A city councilman who intends to attend a convention, conference or meeting, or who is required to attend to city business in the discharge of his work, shall file with the city manager, on a form provided by the city, the following information: the date, the place and an itemized estimated expense statement and an estimated statement of any other expenditure believed to be necessary in connection with the business. A councilman may apply for expenses only in connection with the business. A councilman may apply for expenses only in connection with a meeting of expenses authorized in the annual budget. Expenses in connection with a meeting of city business not authorized in the budget may be reimbursed only after approval by the city council. (Ord. 75-9 § 1, 1975)